Weskus asset management and controls

Asset Management and Control is a function, process, discipline, and practice. But Weskus is always mindful of why we do what we do and do it well, and the simple answer is “service delivery”.

Asset control is critical in managing and monitoring assets, ensuring that they are utilised optimally to serve our communities and associate local municipalities.

When you get this right consistently, you deliver service to your community and build trust amongst residents and equally important, investors in the region. There are several key success factors to consider when managing precious assets.

1. Legal Framework.
Firstly, we are closely guided by relevant Acts and Regulations. These include but are not limited to The Constitution of the Republic of South Africa, Act 108 of 1996, Local Government: Municipal Systems Act, No 32 of 2000, Local Government: Municipal Structures Act, No 117 of 1998, Municipal Finance Management Act (MFMA), Municipal Finance Management Act (MFMA).

The comprehensive regulatory framework may suggest extensive red tape, but it is essential in ensuring that any investment made by Weskus is protected and achieves its intended objectives.

2. Asset Scope.
Assets can range from physical assets to intangible assets such as intellectual property. Whether the asset constitutes infrastructure, office furniture, machinery, fire trucks or IP, each plays a planned role in essential service delivery.

3. Impact on Service Delivery.
Compliant asset control has a direct and telling influence on service delivery. For example, if a specific number of fire engines or ambulances are required to meet the needs of Emergency Services, any deviance, misuse or “disappearance” of assets can have an unfortunate outcome for Weskus Distrik’s reputation which damages trust, and dire consequences for our community.

4. Lifecycle Management.
Asset Control spans the entire lifecycle of an asset, stretching from acquisition through to disposal. Weskus has a defined decision-making process which covers aspects such as repairs; replacements; acquisitions; depreciation, and cost-benefit analysis informed by asset modelling.

5. Accountability.
Weskus implements various mechanisms to ensure accountability and transparency in asset utilisation. Mechanisms include:

  • Asset identification through a meticulously managed asset register.
  • Detailed documentation which describes location, condition, and maintenance history among others.
  • Asset tracking and monitoring which tracks movement, usage, and performance of assets. Misuse of an asset can cause unbudgeted costs; unintended consequences; delayed service delivery, sub-standard quality and lost efficiencies.

6. Asset Planning & Investments.
Weskus believes in long term asset planning and assessing current and future infrastructure needs which helps us to plan any funding needs and budget-setting. We are agile but surprises should be minimal.

7. Asset Information Systems.
Our robust information systems and technology facilitates data collection, analytics, and asset modelling to inform decision-making. Use of GIS and asset management software allows us to ensure that something unthinkable like assets going ‘missing’ is not a factor at Weskus.

8. Auditor General Evaluation.
Weskus has received a clean audit for 13 consecutive years and a key element of the audit is scrutinising our asset management processes. We have had no adverse findings regarding our asset management and control, and this provides confidence amongst our residents and investors that we can deliver what we not only plan for but promise.

Asset Management and Control is a function, process, discipline, and practice. But Weskus is always mindful of ‘why we do what we do and do it well’ and it always comes down to ‘service delivery’.

Nathan Cloete
Senior Asset Control Manager: Finance
Weskus Distrik

 

West Coast District Municipality

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